Establishing Effective Virtual Board Communication
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As the coronavirus epidemic affects nonprofits their boards, they must do more to collaborate and get community support. Due to social distancing most board members work remotely. Effective communication with the board via virtual means is even more essential.
Virtual meetings are asynchronous and make it difficult to engage board members. Meeting organizers should create an environment that encourages participation. Virtual boardroom software that has built-in features such as instant messaging, document storage, and conferencing are a good way to accomplish this.
It is essential to give all pertinent documents to all participants in advance when a conference is held in a virtual environment. This will ensure that everyone is viewing the same document and will prevent confusion during the meeting. It is also recommended to use a platform that is secure and dependable. Video tools for conferencing that are free may not have the same level of security as those which cost money and offer more advanced features such as encryption and password protection.
Another method to boost the effectiveness of virtual meetings is to set expectations at the beginning of each meeting and make sure that attendees are aware of appropriate communication etiquette. Furthermore, meeting planners should regularly check in with attendees from remote locations to determine whether they have any concerns or comments.